Now that you have done the early-stage planning, have informed your employees and any external stakeholders that need to be made aware and hired your removal company, you can start to think about the next stage of your checklist.

Below is what you should be doing at least a couple of weeks before your move.

Ask employers to clear out their desks and send out communications informing them that the move is close, and they should take all of their belonging’s home with them the night before.
Start dismantling any furniture that is not regularly in use and that you are taking with you to the new office
Start packing up anything that won’t be needed in the near future.
Confirm the details of the move with your removal company
Start planning how you are going to layout your new office and draw up a plan. You can give this to the removal company who will be able to use it when putting the furniture and boxes in their place at the new office.

The process of moving offices is sometimes troublesome and inconvenient. Moving your whole business from one office to another needs an awful lot of planning and should not be left until the last minute. To stay on top of things and ensure that you are disrupting business as little as possible, you need to create a checklist to stick to, to help the process go a lot smoother. Below we have laid out a checklist that we suggest you make use of.

A Few Weeks Before Your Move

Office moving checklist?

PLUS: Planning for an Office Move

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Early Planning

Office Moving Checklist in South Africa, We discover: Early Planning, A Few Weeks Before Your Move, A Few days Before Your Move.

The Day Before Your Move

The first steps of your office move need to be planning and admin. Below are the list of things you need to complete before you even start packing anything or moving.

Decide which day you are going to move on
Research removal companies and choose one. Book them in for the date of your move and have a discussion with them to let them know any requirements you might need, such as dismantling or wrapping of delicate items.
Inform your staff members of the move and the dates of each stage of the move, so they are informed and know exactly what is going on.
Appoint an appropriate staff member that will be the point of contact between the business and the removal company you have decided to use.
Write a list of all of the equipment and office furniture that you will be taking with you. It might also be useful to make a list of what you are leaving behind.
Make a note of any letterheads or business cards that will need to be amended right before the move, so that anything with your address on it is rectified. You will also need to ensure that your website is changed with the new address.
Send notice to any clients, suppliers, or distributors that you believe need to know about your new premises.

Discover more of SA's best moving companies.

As offices are usually used right up until the move date, a lot of the packing and dismantling will have to be done the day before. Removal companies do offer packing services, so think about purchasing this so that they can help pack and dismantle your furniture all in one day.

Throw out any trash or items that you won’t be leaving, but also won’t be taking with you to the new office
Dismantle the remaining furniture
Pack up anything else that you will be taking with you
Ensure that any employees that are helping you with your move are still available for the next day

If you follow this checklist, it will allow you to ensure that everything goes smoothly, and nothing is forgotten. On the moving day you can work with the removal company to get everything packed up into the truck and transported to your new office location.

by Cape Removals
14 September 2021