How to Plan an Office or Business Move?
How to Plan an Office or Business Move? We discover: Create a Moving Task Force, Book a Removal Company, Plus: Send out a Communications to Employees.
Moving offices is a very exciting time, however, it can be stressful if not planned correctly. You need to make sure that you know exactly what needs to be done before the move and the stages that need to be completed in order for things to go smoothly. Below we have put together a list of things that you need to ensure are sorted out on the lead up to the big move day.
Create A Moving Task Force
As moving an office is a big task, you will need to draw in a team of employees to help ensure that everything runs smoothly. If you have an office manager or any receptionists, they will probably be your first port of call. Having a task force helping will make everything more manageable and less daunting. Inform them of the move and what you are hoping they will help with. It is a good idea to make a list of things that needs to be done and delegate a few of those tasks out to different members of the team.
Some How To's
Book A Removal Company
As soon as you know your moving date, the first thing you should do is book a removal company. Do some research into what company is right for you. Get some quotes to help you come to that decision. Booking the company as soon as possible is important, as removal companies can become booked up very quickly. You don’t want to be left with no options because you booked too close to the move.
Send Out Communications To Employees
Once you have created your task force and have started the moving plans already, you need to ensure that all the rest of the employees are informed of the move. Announcing big changes can often be unsettling for employees, so make sure your communication is informative, but also reassuring. The communications should include:
- Why you are moving and what you want to accomplish from the move
- The logistics of the office move, including the timeline, the new office, and what they need to do in the days before the move
- Details about any easing of flexible working during the time of the move. Are you letting them work from home whilst it is going ahead? Or will some of the employees be in the office during this time?
- Who should they contact if they have any questions or queries about the move and the new office?
- A celebration of this great next step. End on a positive note to reassure your employees of their position and security in the company.
If you don’t have all the details above, then you might want to consider a communications plan, where you send out new information leading up to the move. It is recommended that you also send out a reminder email closer to the time of the move with more detailed information about what is expected of employees during this time.
Think About The Logistics Of The New Office
Something that is very important to think about before the move is how you are going to layout your new office. Knowing these details and even drawing up a plan will help tremendously when the removal company is moving your new stuff in. It means that when you have completed the move everything will go a lot smoother, as everyone who is helping will know exactly where everything is meant to go. Doing this can help your company get back on its feet quicker and reduce the amount of time that your employees are without a functioning office.
Pack Up The Office
With help from the task force, you will need to make a plan of when you are going to pack up certain aspects of the office. If there is any furniture or office supplies that won’t be needed around the move date, then begin packing all of that up as soon as possible. Dismantle any furniture that isn’t being used, ready for the move. Try and pack up everything that you can before the move date to make the moving day much quicker. Removal companies offer packing services, where they can pack and dismantle furniture and move it to the new office all in one day. This can be very helpful for office moves and causes the least disruption to office life, so it is definitely something to consider.